The signature line may include a second line for a title, if appropriate. or similar title in parentheses before their name. Women may indicate how they wish to be addressed by placing Miss, Mrs., Ms. This customarily includes a middle initial, but does not have to. Skip two lines (unless you have unusually wide or narrow lines) and type out the name to be signed. The block style is becoming more widely used because there is no indenting to bother with in the whole letter.Ħ. It begins at the same column the heading does. It is either at the left margin or its left edge is in the center, depending on the Business Letter Style that you use. This short, polite closing ends with a comma. Skip a line between the body and the close.ĥ. Skip a line between the greeting and the body. Regardless of format, skip a line between paragraphs. Depending on the letter style you choose, paragraphs may be indented. (You know you are in trouble if you get a letter from a boyfriend or girlfriend and the greeting ends in a colon-it is not going to be friendly.)Ĥ. The greeting in a business letter always ends in a colon. For more on the form of titles, see Titles with Names. Use a first name only if the title is unclear-for example, you are writing to someone named "Leslie," but do not know whether the person is male or female. It normally begins with the word "Dear" and always includes the person's last name.
The greeting in a business letter is always formal. Skip another line after the inside address before the greeting.ģ. Skip a line after the heading before the inside address. If an 8½" x 11" paper is folded in thirds to fit in a standard 9" business envelope, the inside address can appear through the window in the envelope.Īn inside address also helps the recipient route the letter properly and can help should the envelope be damaged and the address become unreadable. Include titles and names if you know them. This is the address you are sending your letter to. It is not necessary to type the return address if you are using stationery with the return address already imprinted. That should always be done if the heading is next to the left margin. Often a line is skipped between the address and date. Sometimes it may be necessary to include a line after the address and before the date for a phone number, fax number, E-mail address, or something similar. This contains the return address (usually two or three lines) with the date on the last line. There are six parts to a business letter.ġ. It is always written on 8½"x11" (or metric equivalent) unlined stationery. It should have a margin of at least one inch on all four edges.
A business letter is more formal than a personal letter.
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